TEXT TYPES REVISION #10: REPORTS

Tips on writing REPORTS

-         Formal pieces addressed to one´s superior

-         Types: Assessment/ Informative/ Proposal

-          A report is a formal document which you write to a figure of authority to describe an experience such as attending a conference or taking part in a project. 

 1. The organisation of a Report

A report should have a title and subtitles (or subheadings) and be divided into clear sections. There is usually an introduction and a conclusion

2. Useful language / Phrases to use in a Report.

In the introduction

- The aim of this report is to...

- The purpose of this report is to outline...

- This report will also provide some recommendations on...

In the conclusion

- I strongly recommend...ing

- It would be highly advisable to...

- I would no doubt suggest...ing

- I also believe we should...

-         Remember to include this information at the top

To:

From:

Subject:

Date:

Introduction/Purpose

Formulaic Language

Body

Subheadings with different aspects, proposals, negative/positive points

Conclusion

Opinion/Recommendation/ Summary

-         Use formulaic Language

-         Don´t sign reports

-         Use formal register throughout

-         Avoid contractions

-         Address the addressee

SAMPLE : Report on the Annual Student Games in London

To: Annual Student Games Organizers

From: Jack Stewart

Subject: Annual Student Games 2016

Date: September 26^th

Introduction

The aim of this report is to describe my experience of attending the Annual Student Games in London, which took place in August of this year. This report will also give some recommendations for the organisation of next year´s event in Lima, Perú.

Accommodation, food and transport

Finding cheap accommodation in London was firmly easy. There were plenty of youth hostels and bed and breakfasts available, which offered incredible discounts to Latin American students. And, as breakfasts and dinners were included, I only had to worry about paying for lunch (8-10 dollars a day).

Travelling through London was not difficult. There were special buses which could take you for free to the venues of the sporting events.

The social programme

The event lasted a week and was packed with enthusiastic young people. Universities from all over the world sent their "champion Olympians" to participate in track and field, football, basketball and swimming competitions.

The highlight of the event was, of course, the closing ceremony, in which the winners were presented with a medal and a posy by no other than the Queen herself.

Communication

The organisers of the event had the innovative idea of announcing the schedule for the games via e-mail, as 99% of students use smart phones and iphones. However, there was a problem with the wifi signal in some parts of the city, which made internet connectivity slow and in some cases impossible.

Recommendations for next year´s games

I strongly recommend we follow in the London´s organising committee footsteps and offer accommodation, food and transport facilities to foreign students. I also believe we can adopt their communication-via-mobile-phone idea, but we have to make sure we will have a good wifi signal available in all the youth hostels and b&bs.

Finally I suggest we invite a huge celebrity or very important political figure to be present in the closing ceremony.

329 words

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